What are your terms of payment?

1. Standard Payment Structure for Custom Orders

For most OEM and ODM notebook projects, the standard structure is 30% deposit in advance, 70% balance before shipment or against the Bill of Lading copy. The deposit triggers material procurement and production scheduling; the balance is requested once your order has passed final quality inspection and is ready for loading. This structure is standard across the Chinese stationery and printing export industry because it protects both sides: the buyer sees the goods are genuinely produced and prepared for dispatch before releasing the final payment, and the manufacturer can commit to raw materials and production capacity without carrying the full cost of a custom order.

2. Accepted Payment Methods

YPS accepts the following payment methods for international orders:

T/T (Bank Transfer): The most common method for custom notebook orders. The 30/70 split described above applies.

L/C (Letter of Credit): Accepted for larger orders and buyers who require bank-intermediated payment protection. L/C at sight is the typical structure.

D/P and D/A: Available for established trading relationships and repeat buyers, subject to order value and destination.

Western Union: Accepted for smaller orders or sample-related payments where speed and simplicity are the priority.

PayPal: Available for certain small orders and sample fees, though not the default for bulk production.

All payment details — beneficiary name, bank account, and SWIFT code — are confirmed on the proforma invoice (PI) issued after order specifications and pricing are finalized. Payment is not processed until all relevant information has been confirmed, and orders placed on weekends or public holidays begin processing on the next working day.

3. What Happens If You Need Different Terms

Payment terms are not fixed for every buyer. For long-term partners with an established order history, YPS offers flexible payment arrangements — including adjusted deposit ratios and extended balance terms — based on cooperation history, order volume, and delivery schedule. For first-time buyers, the standard 30/70 structure remains the baseline, but the specific split can be discussed during quotation if the order profile justifies it.

4. Payment, Production, and Delivery Timeline

Payment terms are tied to the production workflow, not just the invoice:

Order confirmation and PI: We issue a proforma invoice with the agreed payment terms, unit price, and delivery timeline.

Deposit received: Materials are procured and your order enters the production schedule.

Production and inspection: Custom notebooks are produced, bound, and inspected against the approved sample.

Balance payment: Once final inspection is passed, the balance is requested before shipment or against the Bill of Lading copy.

Shipment and documentation: Commercial invoice, packing list, and Bill of Lading are issued for customs clearance.

5. Frequently Asked Questions

Q: Can I pay the full amount upfront instead of a deposit?

A: Yes, full advance payment is accepted, and it may simplify the process for smaller orders. For larger custom orders, the 30/70 structure is recommended because it aligns payment with production progress.

Q: Is a deposit refundable if production is delayed?

A: The deposit covers material procurement and production capacity. If delays are caused by YPS, the deposit remains protected and the order will be prioritized. Specific remedies are defined in the sales contract or PI.

Q: Do you accept payment in currencies other than USD?

A: USD is the standard currency for international orders. EUR and other major currencies can be discussed during quotation.

Q: Can I use a Letter of Credit for a small trial order?

A: L/C is typically cost-effective for larger order values because of bank fees. For trial orders, T/T or Western Union is usually the more practical option.

Contact our sales team with your order specifications and we will confirm the applicable payment terms, issue a proforma invoice, and outline the production and delivery schedule for your project.